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Adult Role · Committee
Troop Secretary
Keeps committee meeting records and troop communication running smoothly.
Overview
The Secretary takes minutes at committee meetings, maintains troop records, and handles routine communication to the broader parent group. It's the lowest-time-commitment committee role and a good entry point for a parent who wants to help without a big weekly lift.
Responsibilities
- 1Take and distribute minutes for every committee meeting
- 2Maintain committee records and historical documentation
- 3Send meeting reminders and agendas to committee members
- 4Handle routine email or newsletter communication to parents
- 5Keep an updated roster of committee members and contact info
Time Commitment
1–2 hours/week, mostly tied to meeting nights
Ideal For
A reliable adult with the least time to give but who still wants to help
Works With
Committee ChairMembership ChairScoutmaster
Tips From Leaders Who've Done It
- ▸Send minutes within 48 hours while the meeting is still fresh — waiting a week guarantees details get lost.
- ▸Keep a simple running template so minutes take 10 minutes to write, not an hour.
- ▸A shared drive folder for records beats scattered emails — future secretaries will thank you.