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Eagle Project Planning Checklist

For after your proposal is approved. Tracks the practical steps of running the project — pair with the Proposal Tips guide for writing the proposal itself.

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Scout name:

Project name:

Target completion date:

Beneficiary organization:

Before You Start

Proposal approved in writing by Scoutmaster, committee, and district/council

Beneficiary contact confirmed and available for the work dates

Final scope and materials list locked — no major changes without re-approval

Target completion date set (well before your 18th birthday)

Fundraising & Materials

Funding source(s) identified — donations, fundraising, troop funds, personal

Fundraising application submitted to council (if raising money as a Scout)

Materials ordered or sourced with receipts kept

Tools and equipment list confirmed — borrowed, rented, or owned

Contingency budget set aside (10–15% of estimated cost)

Recruiting & Scheduling Help

Volunteer list started — troop members, family, beneficiary org contacts

Work date(s) set and confirmed with the beneficiary

Volunteers notified with date, time, location, and what to bring

Rain/backup date identified for outdoor work

Adult supervision confirmed for tools, transportation, and safety

During the Project

Before photos taken

Volunteer hours logged as you go — name, date, hours (not from memory later)

Safety briefing given before work begins

Progress photos taken throughout

Materials and receipts kept in one place

After the Project

After photos taken from the same angles as the before photos

Thank-you notes sent to volunteers and donors

Beneficiary sign-off obtained confirming the project is complete

Eagle Scout Service Project Workbook write-up completed

Final hours and expense totals confirmed and documented

Board of Review scheduled

Reminder: This checklist supplements — it does not replace — the official Eagle Scout Service Project Workbook from scouting.org. Any physical work done before written approval does not count toward your project.

Like this template? Get all 3 in the Eagle Project Bundle ($8) — one combined PDF with your troop # and name already filled in on every page.

Independent resource — not affiliated with or endorsed by Scouting America. Always verify current BSA advancement requirements at scouting.org or with your local council. Requirements are updated periodically.